About Frothy Monkey

Frothy Monkey is an independently owned all-day cafe, and specialty coffee roaster proudly located in Nashville, Franklin, and Chattanooga, Tennessee, as well as Birmingham, and Homewood, Alabama. From breakfast to dinner, we offer a diverse menu including a selection of craft coffee, beer, wine, and cocktails. Our offerings are crafted from scratch using original recipes and thoughtfully sourced ingredients from local farmers and producers, reflecting our commitment to quality and community connection.

Role Summary

The Accounting and Finance function aims to serve Frothy Monkey with timely and accurate information that allows management at various levels to make informed decisions and respond quickly to business performance trends.  

This position requires a highly organized individual who is proficient in data entry, data management, and review. This position also requires that one must possess strong initiative and have the ability to complete multiple tasks in a deadline-driven environment. Must be able to communicate effectively with internal and external contacts to solicit support to complete tasks.

Role Status 

• Exempt / Salaried
• Reports to the Accounting Director
• Hybrid role in Nashville, TN

Qualifications

• Minimum of 2 years of bookkeeping experience in a high-volume capacity.
• Experience in managing several concurrent projects for at least 2 years.
• Excellent Microsoft Excel skills.
• Experience within the hospitality industry, where there would be good transferability of skills.

Competency Requirements

• Demonstrates knowledge of QuickBooks accounting software.
• Suggests ways to use data analysis tools or otherwise automate processes.
• Possesses excellent spreadsheet skills (Excel).
• Extracts information from informal comments.
• Develops estimates, establishes deadlines.
• Monitors tasks and assignments to ensure accurate and timely completion.
• Demonstrates a working knowledge of business management services.
• Identifies best practices within the company that may be relevant to the position responsibilities.
• Uses a wide range and depth of technical or specialized expertise to resolve problems.
• Share ideas, innovations, and best practices that can benefit others.
• Supports team decisions to people outside of the team.

Responsibilities and Duties

• Accurately enter and code all daily sales transactions. This includes verification to ensure all recorded expenses are supported by proper documentation and are allocated to the correct general ledger accounts and corresponding operational divisions within the company.
• Maintain a high level of proficiency in utilizing the Margin Edge Restaurant Management Software as well as QuickBooks Desktop. Margin Edge is the primary tool to connect our POS directly to our daily sales transactions and direct uploads of most Accounts Payable invoices. Exporting from Margin Edge to QuickBooks and ensuring accuracy between systems will be required.
• Import all credit card charges into Quickbooks. Confirming all required supporting documentation and receipts have been attached to each charge for audit trail purposes.
• Proactively review all General Ledger accounts using the Profit + Loss Statement to identify, investigate, and quickly resolve any and all discrepancies.
• Prepare and submit lists of unpaid bills for management approval as required.
• Ensure accurate and timely recording of all Electronic Funds Transfer and recurring automatic vendor payments into Quickbooks to maintain a current cash flow position.
• Oversee the complete cycle for physical and electronic check payments.
• Enter and properly code all non-routine financial transactions and ensure proper documentation is obtained and attached.
• Verify accuracy of all banking transactions for each entity. This requires attention to detail as well as collection and verification of all necessary back up documentation.
• Perform monthly reconciliation and review of inventory valuation reports generated by Margin Edge against the recorded inventory balances held within Quickbooks to ensure consistency and to resolve any potential recording errors.
• Serve as a reliable point of contact for internal requests, including from General Managers and others within the Frothy Monkey team as appropriate. 
• Other tasks assigned by Management